Story County, Iowa (“County”) seeks proposals for Architectural/Engineering Design Services for the remodel of general office space at the Justice Center Facility, for Story County, Iowa.

The purpose of this Request for Proposal (RFP) is to solicit a consultant to:
Provide architectural/engineering design services as specified in the scope of work for the remodel of approximately 6,100 square feet of office/meeting room space with Mechanical, Electrical, Plumbing and Technology (“MEPT”) needs. This work is primarily located within the County Attorney’s office and Clerk of Court office. Other specifics as identified in the Scope of Work further explained within this RFP.

The Consultant selected from the RFP will be engaged after competitive evaluation based on the "Selection Criteria" set forth in this request.

This request invites consultants to submit proposals for accomplishment of the items of work specified below under Scope of Work and detailed further within this RFP. Proposals should be prepared and submitted in accordance with the guidelines and requirements set forth in this request.

Sealed proposals: Consultant will deliver one (1) hard copy and one digital format (flash drive) to the following address:

Story County Board of Supervisors
c/o County Outreach and Special Projects Manager
Story County Administration
900 6th Street
Nevada, Iowa 50201

The envelope must be clearly marked “SEALED RFP”. The name of the Consultant and contact person must be listed on the outside of the envelope. Any restrictions on the use of data within proposals must be clearly stated in the proposal itself. Non-disclosure cannot be guaranteed after the selection stage of this procurement due to public record laws.

Proposal Deadline: 10/16/2023 at 12:00 PM

Proposals received after the proposal deadline will be considered late and will not be accepted nor evaluated. Proposals may be withdrawn and/or modified in writing prior to the submission deadline. Request for withdrawal must be in writing by the contact person named on the outside of the envelope. Proposals that are resubmitted must be sealed and received prior to the submission deadline. Each Consultant may submit only one proposal.

TO VIEW THE COMPLETE REQUEST FOR PROPOSALS CLICK HERE.

To view the Addendum materials, please click here.

A mandatory* pre-proposal site visit/walk-thru is scheduled for 4:30 PM 9/7/2023 (date could change if inclement weather is present) beginning at the Justice Center 1315 South B Ave, Nevada, Iowa. *RSVP is preferred prior to 12:00 PM on 9/5/2023. To RSVP for the walk-thru, please submit this form. or email the County Outreach and Special Projects Manager.

Story County will be accepting questions from 8/29/2023 – 9/21/2023, regarding this RFP.  To submit questions regarding this RFP, please submit this form. or email the County Outreach and Special Projects Manager. by September 21, 2023.

The Consultant shall provide a Conceptual Plan, including a detailed statement of work for the product/services believed to be appropriate for Story County, addressing the Scope of Services detailed in this RFP.

The Conceptual Plan should indicate the following, at a minimum:
• Consultant name, address, and names of primary contacts.
• Identify project manager. List the project manager’s relevant experience and similar work including references.
• Restatement of services required (four pages maximum): attach a restatement of the proposed agreement that outlines its objectives and scope as perceived. Do not repeat the Scope of Services, but elaborate on the tasks, conditions, or other specifics deemed significant and necessary to demonstrate a complete understanding of the technical and substantive issues to be addressed, including the following:
o A statement of the Consultant’s understanding of the project that demonstrates knowledge of the project requirements.
o Proposed project approach, including timelines and description of the Consultant’s technical approach to the project, including an outline of the sequence of tasks, major benchmarks and milestone dates.
o Proposed use of County staff, as well as any equipment, materials or additional data that will be expected from the County at the onset of the project.
• Outline personnel skills and services that distinguish the Consultant, incorporating appropriate staff profiles and a description of specific staff that will comprise the project team for this assignment. The staff profile should describe the Consultant’s experience in providing services to the public sector, jobs of similar size(s) and provide applicable certifications for staff members involved in the process. Please attach a description of similar projects designed and constructed by the Consultant. Project summaries should emphasize their relevance to the proposed agreement.
Samples of related/comparable past projects that would serve as examples of experience and expertise necessary for this work. This does not include generalized promotional material, resumes, statement of experience, qualifications, or capabilities, or other material that is irrelevant to the proposed agreement.
• Evidence of ability to work effectively within tight time constraints.
• Provide the earliest date available to assume these duties.
• Estimated cost of the services to be provided under this proposal including:
o A proposed fee structure based upon the plan of work proposed by the Consultant.
o Proposed services to be sub-contracted if any, anticipated subcontractors, and anticipated costs for these services. NOTE: Story County will not pay the Consultant a surcharge percentage on third party fees and costs. Method of billing must be disclosed. An acknowledgment that any task/work request considered to be outside of the agreed upon scope and contracted duties that will incur fees, must be communicated by the Consultant and agreed to by Story County prior to the performance of that task/work request.
• Three (3) references are to be included with the proposal.

All proposals must be submitted as detailed in the manner described herein. Exceptions nor extensions to established deadlines will not be granted.

Story County will not meet individually in person or via other means with potential Consultants. A mandatory* pre-proposal site visit/walk-thru is scheduled for 4:30 PM 9/7/2023 (date could change if inclement weather is present) beginning at the Justice Center 1315 South B Ave, Nevada, Iowa.

*RSVP is preferred prior to 12:00 PM on 9/5/2023

Story County will be accepting questions from 8/29/2023 – 9/21/2023, regarding this RFP. Written responses will be published on the County’s website www.storycountyiowa.gov and distributed to those who submitted questions no later than 4:30 PM on 9/29/2023.