Story County
Board of Supervisors Meeting - FY'21 Budget Hearing
Agenda
3/24/20
1.

Originating from Administration Building, Story County Courthouse Public access provided via conference call

SPECIAL NOTE TO THE PUBLIC: Due to recommendations to limit gatherings to no more than ten (10) people in order to help slow the spread of the COVID-19 virus, public access to the meeting will be provided via conference call to listen to the meeting.
Members of the public who would like to call in:
 Dial 918-221-0224
 Enter 2225929465# when prompted for the access code
**We ask that you mute your phone if possible.
Audio recordings of all Board meetings will be posted on our website www.storycountyiowa.gov shortly after the meeting is concluded. You may access these recordings at any time by clicking on the Meetings and Agendas button on the home page.
2.

CALL TO ORDER: 10:00 A.M.

3.

PLEDGE OF ALLEGIANCE:

4.

STATEMENT EXPLAINING WHY A MEETING IN PERSON IS IMPOSSIBLE OR IMPRACTICAL, PER CODE SECTION 21.8.1

5.

ADOPTION OF AGENDA:

6.

Updates on COVID-19


a) Staff

b)Supervisors
7.

Discussion and Consideration of Items brought before the Board with request for immediate action

I.

Discussion and Consideration of Revised Temporary Employment Practices and Policies in Response to the Novel Coronavirys (COVID-19(Pandemic)

Department Submitting
HR
II.

Discussion and Consideration of Communication Strategies in Response to COVID-19 - Sandra King & Leanne Harter

Department Submitting
HR
8.

PUBLIC COMMENT #1:

This comment period is for the public to address topics on today's agenda
9.

PUBLIC HEARING ITEMS:

I.

INTRODUCTIONS: Elected Officials And Department Heads

Department Submitting
Auditor
II.

FY 2021 PROPOSED BUDGET INFORMATION - Lisa Markley, Assistant Auditor

Department Submitting
Auditor
III.

Consideration Of Resolution #20-79, As Recommended By The Story County Compensation Board Setting Elected Official Salaries OR - Lisa Markley

Department Submitting
Auditor
Documents:
  1. Res 2079.pdf
IV.

Consideration Of Resolution #20-79, For Lowering The Elected Official Salaries – Lisa Markley

Department Submitting
Auditor
V.

PROCEDURES THAT WILL BE FOLLOWED FOR THE HEARING:

Give your name and address
Each person that wishes to make a comment will be heard before receiving second
comments from those who have already spoken
Please keep comments as brief as possible
Department Submitting
Auditor
VI.

DISCUSSION AND ACTION ON PROPOSED BUDGET:

Department Submitting
Auditor
VII.

Consideration Of Resolution #20-80, For The Fiscal Year 2021 Budget As Presented OR – Lisa Markley

Department Submitting
Auditor
Documents:
  1. Res2080.pdf
VIII.

Consideration Of Resolution #20-80, To Reduced Fiscal Year 2021 Budget – Lisa Markley

Department Submitting
Auditor
10.

AGENCY REPORTS:

I.

Central Ia. Tourism and Ames Convention & Visitors Bureau Annual Report - Crystal Davis

 - no in person report, just documentation attached
Department Submitting
Auditor
11.

Update on bonding for Secondary Roads - Travis Squires, Piper Sandler Companies

via Zoom video conference
Department Submitting
Auditor
Documents:
  1. update.pdf
12.

CONSIDERATION OF MINUTES:

I.

3/17/20 Minutes & 3/17/20 Canvass Minutes

Department Submitting
Auditor
13.

CONSIDERATION OF PERSONNEL ACTIONS:

I.

Action forms

1)pay adjustment, effective 3/29/20, in a)Auditor's Office for Patricia Hilleman @ $20.80/hr; b)Community Service for Tyler Lennon @ $21.87/hr; c)Facilities Management for Jordan Knapp @ $17.57/hr; d)Justin Tiernan @ $22.64/hr; e)Sheriff's Office for Jordan Carman @ $2,097.60/bw; Cory Davis @ $2,830.80/bw
Department Submitting
HR
14.

CONSENT AGENDA:

(All items listed under the consent agenda will be enacted by one motion.  There will be no separate discussion of these items unless a request is made prior to the time the Board votes on the motion.)
I.

Consideration of contracts with Midwest Alarm Services for fire alarm inspection at Calhoun Group Home for $302.42; Duluth Group Home for $302.40; Hazel TLC for $302.52, all effective 4/1/20-3/31/21

Department Submitting
Facilities Management
Documents:
  1. midwest fire GH.pdf
II.

Consideration of Certificate of Appointment of Deputy Sheriff Logan Powers effective 3/15/2020

Department Submitting
Sheriff
III.

Consideration of Annual and Quarterly Reports by submission of report documents only (until further notice)

Department Submitting
Auditor
IV.

Consideration Of License Fees Between Story County And Atlas Business Solutions, Inc For Annual Software Licensing Effective 3/1/2020 - 2/28/2021 For $4,407.00


Department Submitting
Information Technology
V.

Consideration of Resolution #20-78 to Provide for the Levy of Debt Service

Department Submitting
Auditor
VI.

Consideration of Road Closure Resolution(s): #20-32

Department Submitting
Engineer
Documents:
  1. RC 20 32.pdf
VII.

Consideration of Utility Permit(s): #20-4776, 20-4777, 20-4787

Department Submitting
Engineer
15.

PUBLIC HEARING ITEMS:

I.

Consideration of Offer to Buy Real Estate Agreement with the Iowa Natural Heritage Foundation for Real Property in Section 6 of Howard Township

Department Submitting
Conservation
Documents:
  1. agreement.pdf
16.

ADDITIONAL ITEMS:

I.

Discussion and Consideration of Standing Board of Supervisors’ Meeting for COVID-19 Response Recommended Actions

Department Submitting
Board of Supervisors
II.

Discussion and Consideration of General Assistance Program Eligibility Modifications During COVID-19 Precautionary Measures And Closure Of Story County Offices To The Public - Karla Webb

Department Submitting
Community Services
III.

Consideration To Allow Margaret Jaynes, Story County Sanitarian, In The Event Of A Remote Working Assignment, To Park The Department Vehicle At Her Residence In Ames, Iowa. This Is To Allow Ready Access For Environmental Health Field Work Without Having To Travel To The Administration Building In Nevada. The Vehicle Will Be Parked At Jaynes' Residence While Not Being Used For Environmental Health Field Work - Margaret Jaynes

Department Submitting
Environmental Health
IV.

Discussion And Consideration Of Directing All Staff Under Authority Of The Board Of Supervisors To Include Or Copy All Three Supervisors On Correspondence, Data, Situation Updates, etc., Even If The Primary Recipient Is Only One Supervisors And Requesting That Other Elected Officials And Their Staffs Plus Any County Employees Not Under Authority Of The Board Of Supervisors Voluntarily Do The Same - Lauris Olson

Department Submitting
Board of Supervisors
V.

Discussion And Consideration Of The Board Of Supervisors Distributing Among Themselves Liaison And Leadership Responsibilities For Specific Tasks, Topics And Areas Needing Enhanced Or Immediate Attention While Operating Under The COVID 19 Pandemic Parameters And Activation Of The County's COOP-COG Plan - Lauris Olson

Department Submitting
Board of Supervisors
17.

DEPARTMENTAL REPORTS:

18.

OTHER REPORTS:

I.

Discussion of Predesign Agreement for Interchange on U.S. 30 at 580th Ave with Iowa Department of Transportation - Darren Moon

Department Submitting
Engineer
II.

Discussion Of The 5 Year Secondary Roads Construction Program Needs – Darren Moon

Additional Item
Department Submitting
Engineer
III.

Discussion of Presentations to the Board of Supervisors

Department Submitting
Auditor
19.

UPCOMING AGENDA ITEMS:

20.

PUBLIC FORUM #2:

Comments from the Public on Items not on this Agenda. The Board may not take any Action on the Comments due to the Requirements of the Open Meetings Law, but May Do So In the Future.
21.

LIAISON ASSIGNMENTS, COMMITTEE MEETINGS UPDATES, AND ANNOUNCEMENTS FROM THE SUPERVISORS:

22.

ADJOURNMENT:

Story County strives to ensure that its programs and activities do not discriminate on the basis of race, color, national origin, sex, age or disability. Persons requiring assistance, auxiliary aids or services, or accommodation because of a disability may contact the county's ADA coordinator at (515) 382-7204.